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Planning the development of the sales department. Sales development plan Sales department development strategy for the year sample |
Hello! In this article we will talk about how to create a sales plan. Today you will learn:
Why do you need a sales plan?Do you need a sales plan for your enterprise? The answer is unequivocal - yes. And not only for those who sell specific goods, but also for workers in the service sector, it is also simply necessary.
Types of planningThe basis of any sales plan is an understanding of the minimum and maximum quantities of goods the company must sell in order to exist. The most important thing for beginning entrepreneurs is the minimum acceptable value; it marks the “bottom” below which it is no longer possible to function. For companies that have embarked on the path of growth and development, achieving maximum plans is more important. There are several types of planning:
Rules for creating a sales planThe volume of possible sales depends on many factors. When creating a plan, you need to take into account all the points that are important to your area. For example, these could be:
Procedure for developing a sales planA complete annual plan, based on in-depth analysis, takes several months to create. To get an adequate result and not miss anything you need to:
Methods for calculating the sales planWhen calculating planned sales, you can use the following methods:
There are many methods, but you don't have to know them all. It is enough to select several that are suitable for a specific business and use them together. Let's take a closer look at several basic methods used in calculating the sales plan.
Time series analysisMoving average Using the moving average method, projected sales in the future period will be equal to the sales volume for past periods of time. This does not take into account any other factors. The more periods are taken into account, the more accurate the forecast will be, which is why this method is not effective for young companies.
Exponential smoothing A method for creating short-term forecasts based on the analysis of historical data. Convenient for forecasting the development of retail sales. Allows you to calculate how much goods will be needed in the next similar period (month, week). The smoothing constant (SC) can be from 0 to 1. At an average sales level it is 0.2-0.4, and during growth (for example, holidays) - 0.7-0.9. The most appropriate value of the KS is determined empirically - the value with the smallest error over past periods is selected. Formula:KS * Actual demand for the current period + (1-KS) * Forecast for the current period.
Decomposition and seasonality factor The decomposition consists of seasonality, trend and cyclicality. In practice, many entrepreneurs stop at using the seasonality coefficient. It is used to create a sales plan based on historical income for a business whose turnover depends on seasonality. Step 1. Determination of seasonal dynamics. A clear digital indicator here is the seasonality coefficient.
As a result, each month will receive its own coefficient. For reliability, it is worth calculating such coefficients for several past years and leaving their average value for further actions. Step 2: Define your goal. For example, let's say you set a goal to increase sales by 20%. The calculation is simple: you need to add 20% to the amount of sales for the previous year.
Step 3. Make a sales plan for the month. The general plan for the year must then be divided into smaller periods - in our example, these are months.
The result will be a sales plan for each month. If the monthly plan is met, the overall goal of increasing sales for the year will be achieved. It is much easier to monitor the implementation of the plan over short periods of time and take prompt measures than to try to catch up with the goal in the last months of the year. Preparation of a sales planThe sales plan as a document consists of several points. Let's list all the main ones in order:
Structuring the planA sales plan is a map for the development of any business that sells goods or services. Without this map, things run the risk of getting lost, going in circles, or even moving in the opposite direction. And the more detailed the map, the easier it is for the traveler not to go astray. Based on the features, set goals in several directions at once:
If possible, break down each large plan into more specific ones. For each direction, product, number of clients, and so on, depending on your business.
Such detailed planning is necessary for every enterprise. Structuring the plan should ideally occur across all available sections:
Common MistakesMistake 1. Sales forecast instead of plan. The forecast can be part of the sales plan, but cannot in any way replace it. The forecast only describes a situation that may or may not occur in the future. The plan contains a description of the goal that needs to be achieved and the conditions that will need to be met for this. It implies a set of specific tools with which the result will be achieved: promotions, employee training, price reductions. Mistake 2. The plan is based only on last year's achievements. The analysis of the sales plan must take into account all important factors. It is unacceptable to discount the economic situation in the country and region, competitors, new technologies and other changes that will certainly affect sales. Error 3.Uniting all customers into one whole. Even the smallest retail businesses have certain groups of customers. They can be united according to various criteria: those who buy the same category of product, regular customers or new customers who make random purchases at a retail outlet or find your products on the Internet. When forming a plan, you need to consider what you can offer each of the groups and what you can get in return. Error 4. The plan does not indicate deadlines and responsible persons. In the sales plan, everything should be clear: what is the goal, when it should be accomplished, by whom and using what tools. Mistake 5. The plan is not structured enough. Each department and seller in particular should have its own individual plan. Agree that when you don’t have your own plan, the temptation to place all the responsibility on your colleagues is too great. Mistake 6: The plan was not discussed with the sales people. The plan will never be fully developed if it was drawn up by one manager, guided only by reports and graphs. Frontline salespeople should at a minimum have the opportunity to discuss the plan with management, and better yet, be directly involved in creating the sales plan.
How to achieve the planIt's one thing to make a plan for yourself. This can be done by an entrepreneur seeking to increase profits or a manager aimed at career growth. But the situation is completely different with plans for subordinates. You should not severely punish for every failure to fulfill the sales plan and keep employees under a tight rein - this is ineffective. It’s better to listen to the advice of experienced entrepreneurs:
“For a ship that does not know where to sail, no wind will be favorable.” Seneca. “The essence of active sales: sales must be manageable and predictable!” I think there is no need to explain the importance and necessity of planning. Planning is like a goal, a guideline and a place where you need to move. It is plans that help us move forward and conquer new peaks and cities. Each department or organization has its own specifics and characteristics that must be taken into account when creating a development plan for the sales department, such as seasonality, experience, competition, etc. But there are also general points that help and that must be taken into account when building a sales line for the future. First of all, the sales department development plan is based on from the profitability of the enterprise, which shows us a sample and example of the numbers necessary for the break-even existence of an enterprise. Therefore, this figure is passed down to the sales department as an indicator for the year and then monthly distribution occurs. When operating a company for more than a year, it is necessary take inflation into account and also include this percentage of the previous period in the plan. Well, then we consider assortment innovations and the distribution of plans by product groups. Must be noted planning the development of the sales department by product groups, and not based on total sales. This will eliminate sales in the main only popular, popular positions with customers (HotLine). All these points will help to build planned figures for the department. But there are a number of features that need to be taken into account when planning. — Potential number of clients. There are large and medium-sized players among clients who do not work with you as suppliers to their full potential. AND only accept certain groups goods. These are the clients who make up reserve for manager. It is the work for such clients that needs to be planned individually and work with them constantly monitored. It is necessary to find out why they do not work for other groups and make an appropriate proposal. — Assortment analysis. We compare the sold and not so sold product groups by line and manager, compare the number of clients selling the assortment that is falling in sales and prepare proposals and plan growth for these groups. Control of these actions is necessary. Breakdown of sales department development planning into shorter periods will allow you to quickly influence the situation, a week can serve as a sample. Below is a typical sample of a sales department development plan for a week. Sales department development planThe task of effectively managing a company's sales department is constant monitoring and planning. The ability to develop development plans and motivate employees to implement them lies at the heart of the company's prosperity. Sales department development plan - what is it and why is it needed?To develop a sales development plan for a company division means to describe the methods, principles and tactics of achieving goals identified from the overall strategy of the company. The implementation of the document simplifies the audit, leads to increased profits and the formation of a positive reputation in the market. The secret of effective sales lies in the ability to manage and predict. Development tactics are a significant employee management lever that guides and motivates both newcomers and managers. The absence of a document in a company leads to inevitable problems:
Any of these problems negatively affects profits. If management regularly encounters such circumstances, they need to start developing a plan today. Sales territory development plan - example of developmentAt the first stage of document creation, an audit of the previously formed system is carried out. Knowing the following four points will be helpful in the future:
The listed indicators should be studied in order to highlight the main purpose of the document, make it understandable and effective. As a result, the company will receive a sales development plan, a sample of which is created in several stages:
At each stage of project creation, it will be necessary to make additional clarifications related to the specialization of a particular company. Management appoints employees responsible for achieving benchmarks and implementing tactics. Both department heads and the most proactive employees from among their subordinates can monitor the implementation of the document’s points. Sales department development plan - an example of implementation in practiceAfter completing work on the project, it must be presented to employees and management. Before starting to implement new tactics, they discuss it with employees, accept and process objections. Collaborative work on the final version of the document makes the department’s development plan clear and reasonable for each employee. By the way, how effective is your sales department? I suggest you check, for this I will leave you the self-diagnosis questionnaires of the sales department. Use it! Get profiles The final version of the document is issued to all employees, from management to subordinates, for signature. With their signature, the fighters prove their readiness to start working on new tactics. Management needs to notify employees of how the plan's progress will be assessed. A good option would be to hold regular meetings where everyone reports on the work done. Responsible employees evaluate the overall results and adjust the further actions of their colleagues. Sales territory development plan - an example of creating a new divisionThe creation of new divisions is a significant stage in business development. An increase in staff automatically leads to an expansion of the customer base and increased profits. The company consolidates its place in the market and improves its reputation. A sales department development plan, a sample of which is suitable for new employees and managers, may look like this:
In just four months, the formed division will be generating stable profits. Thanks to continuous training, the qualifications of young fighters will increase, which will have a positive effect on the number of meetings and contracts concluded. New employees are more highly motivated: they carefully fulfill personal responsibilities and try to achieve better results than more experienced colleagues. Sales development plan - an example of technology for entering other regionsAs it develops, the company expands geographically. The opening of branches in other regions indicates the prosperity of the company and opens up new opportunities for developing related specializations. The issue of opening a branch is associated with a number of concerns. Unknown competitors, market policies and target audiences force us to postpone plans for company development every now and then. Owners of large enterprises mention two main problems in operating in the regions:
Two basic technologies for developing new regions will help avoid unwanted problems when opening a branch. 1. Preliminary remote discussion of prospects for cooperation with prospective clients in the new region. The first consumers are large companies, or vice versa – newcomers who have not yet become regular customers of competitors. To interact with each client, a separate group is formed, which travels to the region to conclude a contract. If negotiations take more than 10 working days, it is advisable to open a headquarters in the region. Communication with the client at all stages will be under the control of management, and work in the region will not require extra investments. 2. If several contracts have already been concluded in the region, it is advisable to turn the headquarters into a sales office. At this stage, the number of clients should include at least a hundred medium-sized consumers and at least ten large clients. The company is moving to open an office and hire employees. If necessary, part of the production is transferred to the region. Managers assigned to work with large clients establish personal connections. This way, merchants will expand their customer base and protect the new branch from the influence of competitors. The two listed technologies will help expand the geographic location of the company without unnecessary investments of finance and personnel. Management will be able to monitor the actions of employees at each stage and detect deviations from the previously approved strategy in time. © Konstantin Baksht, General Director of Baksht Consulting Group. The best way to quickly master and implement the technology of building a sales department is to attend K. Baksht’s training on sales management “Sales System”. Commercial organizations are created with one goal - obtaining maximum profit. For this purpose, planning and optimization tools are being introduced. The manager’s task includes not only effectively managing the staff, but also planning the company’s sales for the near future. Today we will talk about what a company sale plan is, consider the characteristic features of the procedure, and development rules. Planning is an effective tool for achieving your goals and running a successful business. A sales planning plan is a document that implies the development of a general development strategy for a company. The department of the same name cannot work effectively without a description of general provisions and directions for further professional activities. The development process is accompanied by the preparation of accompanying documentation and analysis of the current situation. Life often presents surprises, which are not so easy to deal with. It is important to know! An experienced manager is obliged to calculate the reasons for failure to complete assigned tasks and minimize their destructive impact on the professional activities of the company. Step-by-step instructions for creating a sales plan are contained in this video:
Features, goals and principles of planningThe task of authorized persons is not so much to predict the future as to evaluate available resources. Based on them, a preliminary model of the organization’s further work is created. However, the main feature of the process is to create a motivating impact on staff. Make the immediate goals of the company their tasks, stimulate the activity of the work process. Sales volume planning has several goals:
It is important to know! The document indicates the volume of goods that need to be sold within a certain time period. Depending on the direction of the impact, they distinguish: general (designed for all subordinates), individual (adjusts and sets the rhythm of work for individual employees) plan. A professional manager adheres to the following principles when drawing up a company sales plan:
It is important to know! It is not enough to draw up a high-quality document; the company’s personnel must have the capabilities to practically implement the plan. Example of filling out a sales plan. Rules for completing assigned tasksConsideration of the topic of sales planning requires a view from not only the manager, but also his subordinates. For them it is stress and at the same time motivation to increase personal effectiveness. Let us state a few main rules that will allow you to achieve a positive result:
It is important to know! According to statistics, only 30% of citizens clearly know what they want to buy. The vast majority rely on the support of sales managers. Why the plan failsThere are quite a few reasons, but marketing experts consider several of the most popular options:
It is important to know! The above list of “sharp corners” is far from complete, but reflects the complexity and high level of responsibility at the stage of developing a company’s sales plan. List of steps to create a planThe document development process itself consists of many steps and operations, the consideration of which will provide the following numbered list:
It is important to know! Deviation of actual indicators from planned ones is a sign of errors made by the responsible person. His professionalism or capabilities were not enough to take into account all the factors influencing the final result. Characteristics of indicators and analysis of the results obtainedExperts identify the following sales indicators that characterize staff productivity:
It is important to know! The above example is relevant for retail sales of low or medium price products. Sample company sales plan. Any use of materials is permitted only with a hyperlink. Entire departments using specialized software and approaches analyze the data and results obtained. The procedure involves going through several stages:
ConclusionThe company's sales plan is an effective tool for motivating mercenaries to achieve their goals. Clearly defined tasks set the vector of the company’s development and create conditions for increasing the efficiency of the work process. You can learn how to competently build a sales plan for a company here:
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