The Internet quickly broke into our lives, taking the leading position in communicating with people, finding a job, presenting self and communication with potential employers. Live communication of the interview gradually recedes into the background, providing the battlefield for the vacancy with e-mails with resumes attached to them, on the basis of which decisions are made on the worthiness of certain candidates. But what to do if you don’t know how to send resumes by e-mail and are not familiar with the design rules

The first step to the desired position

A common mistake of many applicants is concern about the correct but not literate sending it to the addressee. Gross errors in sending can cause a complete disregard for the letter, even if you are the best employee of the city.

The first step that begins with instructions on how to send a resume by mail is the email address of the employer. The contact information you need is usually found in an open job ad. Employers most often leave a mail address rather than a phone number in order to protect themselves from numerous and unnecessary calls. Having found the desired contact, do not rewrite it on paper, but immediately copy it from the electronic page to the appropriate field of the letter.

Your email

If your mailing address has a frivolous login, for example, "bol_tvoei_dushi", you are unlikely to be considered a worthy candidate and will open a letter. For business purposes, get yourself another mailbox with a more respectable name containing your last name and first name. It is advisable that they be written in Latin letters. It is not recommended to write under a pseudonym.

Compliance with the required format

Large companies often require a vacancy name to be indicated in a resume or sent “in the body of the letter” rather than as an attached file, and sometimes they even ask for the name of an employee from the personnel department. Your task: before sending your resume by e-mail, carefully read all the requirements and conditions of the employer.

Otherwise, your resume will not even be worthy of attention. After all, the conditions for sending are voiced by companies not from empty childishness, but with the aim of quickly considering all applications. And in the event that they have several vacancies open, your letter "to the village, grandfather" is likely to fly to the "basket". The requirement to send a resume “in the body of the letter” is also not an empty ring - it saves the employer time and saves the computer from possible viruses of the attached file.

How to correctly send a resume by mail: important rules

1. On the e-mail page, select the command: "Write a letter." A window will open
2. In the “To” field, copy the email address of the employer directly from the source of the advertisement.
3. In the "Message Subject" indicate the word resume and the code or the name of the vacancy. For example: resume: sales manager.
4. Depending on the requirements of the company, if you need to attach a personal resume to the letter (button: “attach file”, “attach file”, etc.), use either TXT, since the MS Word DOC format may contain viruses. Yes, and in many companies it is considered obsolete.
5. Consider the name of the resume file itself - it must be unique. It is undesirable to use standard names, such as Summary.doc, it is simply lost in a huge number of similar letters. Better call the file your last name, for example: Ivanov A. D. rtf, you can also enter the name of the vacancy here (Ivanov A. D (IT specialist) .rtf).
6. The size of the sent file should not exceed 250 Kb.
7. In the body of the message, place a cover letter (more on this below).
8. Before sending a resume by e-mail, once again check the correctness of the recipient, whether you have enclosed a resume and send an email by clicking the "Send" button.

Transmittal letter

Sending an empty letter with an attached resume is considered a sign of disrespect in the business world. Meanwhile, the message body is a great place to place a cover letter in which you need to clearly, clearly and in detail explain why you are worthy of this vacancy. It’s better to start it with the appeal: “Dear ... (name, patronymic of the HR manager)”, or, if you do not know the names, “Dear personnel department ...”. Be sure to indicate the name of the vacancy you are applying for, work experience, personal qualities. The original presentation of yourself will be any idea or suggestion regarding the activities of the company. This will prove your competence and stand out from the crowd. The cover letter must be completed politely and standardly: “With respect ...”, “I hope for cooperation ...” and only after that send a resume.

• It is necessary to send out a letter with a resume during the working day. The best time to ship is from 9 a.m. to 10 a.m. In this case, your document will head the lists of the first and may be noticed earlier.
• Do not attach resumes and photographs to the letter in separate files. The photo should be in the text.
• When abandoning rare fonts, tables, frames, highlighting. Use Times New Roman or Arial. Important points can be highlighted in italics or bold.
• The most important rule when creating a resume is literacy. The rude ones will immediately create an unpleasant impression about you, and the resume will not even be read to the end.
• Check your mail daily, otherwise you may skip the reply message.

Knowing the basic rules of how to send resumes by e-mail will create a positive impression of you as a competent, polite and worthy employee. And then you will choose, not you!

Today, the Internet is the most popular job search tool. The most elementary way is to leave a response to a vacancy on a personnel site with just one click. But if it comes to sending a resume by e-mail, then job seekers often make mistakes. We will tell you how to correctly send a resume to an employer so that it does not go unnoticed.

Subject line when sending resume

Job seekers often neglect the most important rule - correctly formatting the subject line of an email when sending a resume. In no case do not leave this field empty: without a subject, your letter may get into spam, or the employer simply will not notice it.

The topic should be brief, but contain the necessary information. Examples of successful topics: “Response to the vacancy of an assistant to the designer”, “Resume of the chief accountant”, “Resume of Ivanova A. N. for the position of translator”.

Sometimes the employer asks to indicate something specific in the subject line (for example, a job code). Be sure to pay attention to this so that you are not considered scattered.

What to write to the employer when sending a resume

Do not send your employer an empty letter with an attached resume file. The presence of a cover letter is not only considered a sign of good taste, but also shows your sincere interest in the proposed vacancy.

Sending letters. The station manager is busy with the departure of trains. Sending duties, positions. “Freedom of worship and freedom of anti-religious propaganda is recognized by all citizens.” USSR Constitution .

2. only units  Action according to ch. to leave - to depart. Schedule of departure and arrival of trains. He is busy sending him on an expedition. Point of departure (starting point, starting point of reasoning, thought, etc.).

3.   Activities, work, functioning (book). Departures of an organism. “This leads to a decrease in mental functioning, to a decrease in memory.” Veresaev .

4.   Subject sent by mail (letter, parcel post, parcel, etc .; official). Registered shipments. Postal items.

Explanatory Dictionary of Ushakov. D.N. Ushakov. 1935-1940.

See what "DEPARTURE" is in other dictionaries:

See lesson point of departure ... Dictionary of Russian synonyms and similar expressions. under. ed. N. Abramova, M .: Russian dictionaries, 1999. departure lesson; dispatch, departure, departure; secondment, departure, dispatch, departure, departure, ... ... Synonym dictionary

Sending or sending an action as a result of which is sent, some object is sent. Noun sentence comes from the verb send. Types of shipments: Mail sending SMS sending ... Wikipedia

DEPARTURE, I, cf. 1. see send. 2. What is sent by mail, telegraph, with the help of which n. communication facilities (official). Custom about. Explanatory Dictionary Ozhegova. S.I. Ozhegov, N.Yu. Shvedova. 1949 1992 ... Explanatory Dictionary Ozhegova

1. DEPARTURE, I; Wed 1. to send send (1.O.); Go and Go. O. cargo. Signal for train departure. O. is delayed, postponed for an hour. Point of departure (book; starting, starting point of reasoning, thought). 2 ... encyclopedic Dictionary

departure - deviation care sliding frequency - [L. G. Sumenko. English-Russian dictionary on information technology. M .: GP TsNIIS, 2003.] Topics information technology in general Synonyms deviation care frequency creep EN departure ... Technical Translator Reference

I cf. 1. the process of action according to Sec. send I, send I, go I 1., 2., go I 2. The result of this action; item sent by mail (letter, parcel, parcel, etc.). II cf. 1. the process of action according to Sec. send II, send ... Modern Explanatory Dictionary of the Russian Language Efremova

Departure, departures, departures, departures, departures, departures, departures, departures, departures, departures, departures, departures (Source: “The full accentuated paradigm of A. A. Zaliznyak”) ... Forms of words

departure  - sending, I ... Russian spelling dictionary

departure  - (2 s), Ex. about sending / nii; many shipments, R. shipments ... Spelling dictionary of Russian language

Books

• Travel to China through Mongolia in 1820 and 1821, E. Timkovsky, The first part of the report on a trip to China, describing the path to Beijing, the life and customs of nomadic Mongols. 1. The basis and purpose of the stay of the Russian Mission in Beijing. Cooking on the go. 2. ... Category: Humanities  Series: Publisher: YoYo Media,
• English-Russian dictionary-reference book of taboo vocabulary and euphemisms, A. Yu. Kudryavtsev, GD Kuropatkin, The original dictionary-dictionary contains about 10,000 words and phrases used in informal communication on socially unacceptable, "obscene" topics: sex, departure of natural ... Category:

Today's resume is a driving force that helps many job seekers quickly find a job. It is the resume that is able to accurately tell the employer about the personal and professional achievements of a particular person.

On the Russian labor market, this option of providing data to the employer is now very firmly entrenched. Many people still cannot correctly execute such a document, and it depends on it whether they will take it to their desired position.

The success of any person who wants to find a new job completely depends on how clearly such a document is drawn up. It is in it that a person must show the employer highly professional experience and the best qualities inherent only to him.

CV for job application it is simply necessary, since from it the employer receives primary data about the person who is applying for this position, after which he forms his own opinion about the candidate.

The main rule when compiling a resume is to correctly draw attention to your candidacy. Any employer, picking up a resume, will get to know him no more than three minutes and during this time he must understand that he has found a suitable person.

In no case should a summary be written by hand; it will be preferable to submit it in print. In addition, the resume should be: well-read, clear, literate.

What is the best way to create a resume for a job?

A well-written example of a resume can be viewed on our website. It spells out the main, main points that must be contained in such a document.

Information that should be present in any resume:

1. Personal data;
2. Experience;
3. Education;
4. Professional skills;
5. Additional Information.

This is the main list of information that should be spelled out in the resume of each applicant.

To facilitate the design, you can download a sample CV for work on our website that will help anyone do everything: for sure, in a short time, without unnecessary or missing information.

"Commercial offer", "News", "For You" or simply "Re:" - if such a letter came from an unfamiliar address, then most likely it will seem like spam. A few words in the subject of the letter can attract the attention of the recipient or make him send the letter to the basket. The subject is the first thing the recipient reads. Therefore, it is so important to formulate it.

In the subject line of the letter, briefly state its main content. It is advisable to write as concretely as possible, not "About problems", but "Problems with the delivery of drugs to the pharmacy on Selezneva St.". If you are applying for cooperation, then indicate in the subject line of the letter that affects the interests of the addressee. For example, write not “Cooperation proposal”, but “We offer a joint promotion to increase sales”. Or: "For Alpha: an exclusive discount on advertising at Beta outlets." The addressee should immediately understand how your letter will be useful to him. In addition, if he wants to after some time find it in the list of received ones, he will be able to set the keywords you specified in the topic for the search. When the potential employer acts as the recipient of the letter, a convenient option for the topic would be: "Summary by I. A. Ivanova for the vacancy of a pharmacist."

In no case do not send any files without a cover letter. It’s like going to the office of a business partner without saying hello, and just throwing the necessary documents on his desk. Begin the cover letter with a polite address: by name and patronymic - to those who are older than you, occupy a leadership position or simply prefer this appeal to yourself; by name - to those who always present themselves only in this way and do not offer to call themselves by their middle name. If you do not know how best to apply, then contact by first name. Go to a more familiar appeal by name, the recipient will offer you himself. If the name is unknown, you can use the generalized words: "Dear colleagues!", "Dear company management!", "Dear suppliers / customers / future partners!" Finally, if you really don’t know how to apply, just leave the word "Hello!"

At the beginning of the letter, it is best to remind the recipient of how you started the collaboration, met. For example: "During a conference in Moscow, we met and discussed the possibility of further cooperation." With this phrase you remind the person who you are and why you write to him at all. It would not be out of place to express gratitude, if there is something, for example: "We express our deep gratitude to you for assisting us in conducting the advertising campaign."

Then immediately go to the main content of the letter. It is advisable, without preambles, to formulate a reason for appeal in one phrase: “I propose organizing a meeting and discussing the opening of a new branch.” Remember that for most people, reading text from a screen is more difficult than typing. Therefore, it is important that a person quickly understands what you want from him. In addition, the first phrases are best remembered. And if you "hide" the main idea in the middle of the letter, then the recipient may simply not catch it. Try to logically break the entire text of the letter into paragraphs. Each of them start with the main idea of \u200b\u200bthe fragment. If you propose to discuss several issues, then they can be numbered. Avoid too long letters. If the problem statement has taken up a large amount, it is better to copy it to a separate file and attach it to the letter. Then, if necessary, it will be more convenient for the recipient to save the file in a separate folder or print it.

At the end of the letter, it is customary to express hope for further cooperation, to thank or in any other way indicate your friendly attitude towards the recipient of the letter. For example: "I hope that all the difficulties in our cooperation will be overcome, and we will establish the most effective interaction!", "We express gratitude for the long and fruitful cooperation and support of our project!"

At the end of the letter, indicate the name, position, company name and contact information. It is advisable to indicate all the contacts that the recipient may need: mailing address, phone numbers, fax, e-mail, website address. If you use Skype and ICQ for business purposes - specify them as well. In this case, it is advisable not to specify "extra" contacts. For example, you should not specify several email addresses - it is better to write one to which mail is delivered most reliably.

Sign each of your letters. It is extremely inconvenient when a person indicates contacts from time to time, and in order to call him, you have to look through several of his letters in search of a phone number. Use auto-signature in e-mail programs and e-mail sites. Due to this function, the e-mail program automatically adds autosignature to each created letter.

If you need several options for signing - for example, with different contact details for regional and federal partners - you can create several options for auto-signing.

“Oh, I forgot to attach the file. Send” - this is perhaps the most common phrase that can be found in letters with attached files. Such forgetfulness is a trifle. But because of it, there are significant delays in business processes. You have sent the file and are waiting for a response. The next day, call and find out that the file was not received, because you forgot to attach it. In order not to fall into this situation, make yourself a habit when sending files, first of all, attach them to the letter, and then write the cover letter.

Another tip is to name the files so that the recipient understands them. If your addressee is a potential employer, then the file should not be called "Resume", but "Ivanova I. A. Resume for the vacancy of a pharmacist" or "Pharmacist. Ivanova." If the recipient is a business partner, then also look at the file with his eyes. Call not: "Commercial offer for Alpha," but "Commercial offer from Beta." Not: "Price", but "Price. Advertising on coin boxes. Company" Advertiser "". In this case, the recipient will quickly save the letter in his folder and he will not have to rename it specially.

It is advisable to send a letter to the person whose competence really includes solving the issues raised in the letter. If you are submitting a resume, you must first find out the e-mail of the HR manager or manager. If a proposal for cooperation is sent, then it is imperative to those who make decisions on such issues, be it a procurement manager, advertising specialist or director.

It happens that the only address available is the general address of a company like info @ or reklama @. By writing to such an address, you can easily go unnoticed, because it receives a lot of spam. Therefore, it is advisable to indicate the name of the employee of the company for whom the letter is intended or the name of the company you are contacting in the subject of the letter. Keywords related to the company’s activities will also help to attract attention. For example: "Problems with the supply of wood from the company" Firewood of Siberia "" - this wording will attract the attention of managers of the corresponding company.

Another typical mistake of senders is the desire to inform everyone about the contents of their letter. They indicate the addresses of all more or less interested people so that they receive copies. Unnecessary letters irritate recipients, they distract you from work, including yourself, when they start calling you back for clarifications.

There is a rule: if you list all recipients with a comma, then you expect an answer from each of them, and if you specify a part of the addresses in the line "Copy letters", then you do not expect an answer from these recipients, just informing them. However, this rule is not respected by all. And with permanent recipients it is better to specifically agree on such a rule.

Another convenient feature for sending copies is Bcc. If you enter the address of the second recipient in this line, the first will not know that you have informed someone else.

Use the delivery notification for important emails. Do not try to provide them with every letter. You can also use the note that the letter is especially important. Just do not abuse it. And then some senders of letters like to mark all letters in a row as especially important, and from this their letters generally cease to be perceived as significant.

To work with received letters, the function of sorting received letters into folders is very convenient. In the mail program, you can create certain rules by which incoming messages will be distributed in folders from a specific recipient, with a specific keyword, and so on. Letters can be sorted by almost any parameters: by importance, size, date, mailing list, and so on. Using sorting is especially convenient if you are subscribed to any newsletters or if you receive a large volume of letters. In this case, for example, the news coming from the newsletter will fall into a separate folder, and you will be able to read them when the time is right, and not every time such a letter arrives.

It is not customary to use "emoticons" in business letters. Express your emotions with the words: “wonderful,” “very joyful,” “admire.” The exception is correspondence with business partners with whom you switched to "you", have already had coffee together more than once, and generally maintain informal relations. Some try to be original in letters. For example, they come up with non-standard signatures and final phrases: “The most creative director”, “Best sales manager”, “With respect and love for you”, “I look forward to hearing.”

For an employee of the holidays agency, a design studio, whose work involves a creative approach, non-standard wordings will only be a plus, but if the accountant or the head starts to originalize, this is unlikely to be accepted with understanding.

When replying to letters, it is most convenient to save a copy of the incoming letter in the body of the letter, the subject is also more convenient to leave the same as the sender stated. Then it will be convenient for both of you to monitor the progress of solving the problem. But the manner is extremely inconvenient when the author, for the first time sending a letter to a new topic, leaves the topic that has been preserved in some old incoming letter. Receive a spring letter with the subject "Re: Happy New Year!" not very nice and comfortable. It will be impossible to immediately understand what the letter will be about. Finding it through the "Search" by keywords also later fails.

If you are going on vacation or going on a business trip for some time, use the Auto Answer When Not Available feature. In this case, during your departure, everyone who will send you letters will receive a standard answer that you will write. In this auto-reply, it is advisable to indicate the date you will return to work again, as well as who you can contact during your absence.

This type of business correspondence is less and less used in our lives, it was replaced by email. However, there are situations when paper letters are more effective than electronic ones. For example, when you need to invite a senior employee to a particularly significant event or when you want to personally transfer a quality-printed commercial offer to your hands. In this case, the fact that the sender spent time printing and sending the letter by mail will emphasize a respectful attitude towards the recipient.

The recommendations for writing paper letters are generally the same as for electronic ones. It is necessary to respectfully contact the recipient, at the very beginning, formulate the main idea of \u200b\u200bthe letter (for example: “We invite you to the solemn presentation of prizes”), structure the main content and indicate all the necessary contacts.

It is important to use quality paper and a clear printing printer to create letters and print envelopes. Only in this case, a paper letter will really emphasize that its recipient is an extremely important person for the sender.

Write letters only when it is really necessary. An important requirement of business correspondence, as well as business communication in general, is a respectful attitude to the partner’s time. Save time for the recipients of your letters by carefully formulating questions and removing unnecessary details. Then your messages will always be perceived as important and informative, and you will receive answers to them.

Text: Irina Kurivchak